Financial Accounting seeks to ensure the integrity of the City's financial information by preparing and maintaining accurate accounting records, providing timely and accurate financial reports to City Division's management and staff, and preparing the Comprehensive Annual Financial Report (CAFR) in accordance with generally accepted accounting principles and legal requirements.
Accounts Payable seeks to ensure the timely disbursement of payments to vendors, contractors and others in compliance with established legal and contractual terms. Accounts Payable processes all check requests and contract payment requests initiated by the City divisions, ensures that supporting documentation and approvals for payments are in compliance with established procedures, generates and mails checks, processes travel advances and expense reports, and issues 1099-MISC forms to applicable providers of services as required by IRS regulations.
Payroll seeks to ensure the accurate processing of all disbursements for active and retired employees in accordance with established procedures. Processing includes the coordination of system input data, system reconciliation and maintenance, processing of garnishments, retirement benefit calculations and the system set up of new retirees; mailing of retiree checks; distribution of reports and checks to divisions; issuing of manual checks; and the issuing of W-2 and 1099-R forms as required by IRS regulations.
Records Management seeks to ensure that all documents related to Finance areas of responsibility are retained in a manner to provide timely retrieval for research requests. All documents retained by Finance are kept for the proper retention periods. Agendas and minutes of Council meetings are prepared and retained, and ordinances are published in accordance with legal requirements.